Form AOC-4, MGT-7, and board meeting requirements explained.
Annual Compliance
Annual Compliance for Private Limited Companies
Every Private Limited Company in India must complete a fixed annual compliance calendar under the Companies Act 2013 — irrespective of turnover or activity. We manage your AOC-4, MGT-7, ADT-1, board meetings and MSME Form 1 with deadline tracking.
Regi Tom Antony's view
Most ROC penalties come from late filings, not complex ones. Fix the audit timetable and the AGM date at the start of the year, and the AOC-4 and MGT-7 deadlines follow automatically.
What's Included
ADT-1 — auditor appointment within 15 days of AGM
AOC-4 — financial statements filed within 30 days of AGM
MGT-7 / MGT-7A — annual return within 60 days of AGM
Board meetings and AGM minutes — ordinary companies: at least 4 board meetings; eligible small companies: one per half-year, at least 90 days apart; single-director OPC exception
INC-20A — commencement of business (post-incorporation)
MSME Form 1 — half-yearly return of outstanding MSME dues
DIR-3 KYC once every three financial years, by 30 June; specified changes within 30 days
Our Process
STEP 1
Financial Close
Finalise books, prepare financial statements and director's report.
By 30 June
STEP 2
Board Meeting
Adopt accounts and approve director's report.
Before AGM
STEP 3
AGM
Conduct AGM within 6 months of FY end (by 30 September).
By 30 September
STEP 4
ROC Filings
File AOC-4 (30 days) and MGT-7 / 7A (60 days) from AGM.
By 30 October / 29 November
STEP 5
Ongoing Compliance
ADT-1, MSME Form 1 (April / October), DIR-3 KYC (30 June in the applicable three-year cycle; specified changes within 30 days).
As applicable
Documents Required
- Audited financial statements (signed)
- Director's report and notice of AGM
- Board and AGM minutes
- List of shareholders, share transfers and changes
- Auditor's appointment letter and ADT-1 receipt
- Outstanding payables to MSME suppliers (for MSME Form 1)
- DIN / DSC of all directors (active)
Key Statutory References
| Item | Reference |
|---|---|
| Governing Act | Companies Act, 2013 |
| AOC-4 | Within 30 days of AGM — Sec. 137 |
| MGT-7 / 7A | Within 60 days of AGM — Sec. 92 |
| ADT-1 | Within 15 days of AGM — Sec. 139 |
| Penalty | Rs100 per day per form — no upper cap |
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Frequently Asked Questions
DPDP Act, 2023
Your business is covered by the DPDP Act, with no MSME exemption. Core duties apply from 13 May 2027.
We run DPDP readiness online, on the same calendar as your GST, TDS and ROC.
Related Services
Guides & Resources
Understand late fees and strike-off risks — and how to stay safe.
Company secretarial services in Kochi
For local support, see Company secretarial services in Kochi at Regi Tom Antony & Associates.